9 Best Free Inventory Management Software

Written by

Darren DeMatas



Written by

Darren DeMatas


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If you run an online shop, inventory management software can be a great help. It can track your stock automatically, saving you lots of time and keeping everything accurate. While paid plans usually offer more features, if you’re new to this, you might want to try it out first.

Best Inventory Tracking Software

  • Zoho: Best for multi-channel selling.
  • Square: Best for soloprenuers.
  • Odoo: Best for manufacturing companies.

Picking the right tool for your business matters a lot, especially if you’re trying to be resourceful while fostering growth. Some inventory tools may work better for you because of their special features and functions.

Free Inventory Management Software

There are free inventory tracking software apps you can try before fully using them. This way, you won’t waste time and money on a system that doesn’t work for you. Switching to a new system later can be a big hassle. So, it’s a good idea to test these free versions first.

Why Inventory Management Is Important 

Inventory management is a simple way to keep your manufacturing, warehousing, and customer orders all in sync. It’s key to know how much stuff you have, what it costs you, and when you can get more.

If you don’t have this info, you might run out of things to sell, which could mean lost sales and unhappy customers. Also, without knowing the value of your inventory, it’s hard to price things right.

As your business gets bigger and you have more products and bigger storage space, keeping track of your purchase orders and sales can become too much. That’s where inventory apps can help. They automate the process, saving you from common mistakes, and are well worth the money.

The software’s applications extend to tracking stock levels, orders, and deliveries through all your sales channels. This ensures a smooth workflow and minimizes costly inventory write-offs. By automating processes, teams can focus more on strategic tasks, enhancing overall performance. Upgrade your inventory system now and watch your team’s productivity soar!

What to Look for in Inventory Management Software

Most inventory management software includes similar core functions, like calculating incoming and outgoing stock, but differentiates themselves with additional features or clean user interfaces

You should start by looking at the unique features of each to see if any would be of value to you. If nothing stands out beyond the regular functionality, see which interfaces are easiest for you to use. You may find some processes make more sense or are more efficient for your business. 

So once you have narrowed down which options offer the most useful features on paper, try out the inventory management software to see which you like best. It may be evident if one is more streamlined or convenient for your operation. Other times, it may just come down to preference and ease of learning. Before you get committed, make sure you check the pricing plans so you don’t get sticker shock when you need to upgrade.

ABC Inventory

For more advanced features, like ABC inventory, you’re likely going to need a paid solution. ABC inventory is a method of categorizing inventory into three groups, A, B, and C, based on their importance and value to the business. This system allows companies to prioritize their resources and effectively manage their inventory. This feature is found on Katana.

Inventory Turnover

Understanding product availability is at the heart of any inventory management system. You’ll always want to keep a pulse on your analytics. Inventory turnover is a crucial metric for businesses, reflecting how many times a company can sell and replace its inventory within a specific period. A high turnover rate indicates robust sales, while a low rate may suggest poor sales or overstocking.


You want to make sure the software you choose integrates with your ecommerce platform and marketplaces. For example, if you have a WooCommerce store connected to Etsy, Zoho will work for you. Integration with your accounting software will also be crucial.


Ensuring the integrity and safety of your inventory data is paramount. Look for user authentication, role-based access control, and data encryption technology to safeguard your inventory information from unauthorized access. By integrating security with inventory management, businesses can not only optimize their inventory operations but also strengthen their overall security posture.

Best Apps To Track Inventory Items For Free

Here are some amazing inventory software choices that come with free versions. If you’re running a small business and don’t need all the extra features, or if you just want to test out a simpler version before buying the full one, these options can help you manage your inventory better to give you a competitive advantage.

Whether you are a small business that can get away with the features in the lite version or just want to experiment with a basic version before investing in the premium package, check our our list.

Zoho Inventory

zoho inventory

Zoho Inventory’s free plan is packed with features that make inventory management simple. You get alerts when stock is running low, options to package items together, links to various online shops, apps for managing customers, and ways to process payments. Plus, it has shipping tools that let you print packing slips and create cut-rate shipping labels from big companies like USPS and UPS, all straight from your dashboard.

Zoho is a top-rated free inventory software for all SMBs, and its mobile app makes it the best choice if you’re often on the go. Zoho‘s free plan has some limitations but offers excellent value for the free and paid versions, making it one of the power players.

Key features include:

Paid plans start at $29/month/organization with annual billing. That plan includes one warehouse, two users, and 500 orders a month. If you need more, consider the Professional Plan, billed at $79/month/organization with annual billing. It includes two users, two warehouses, and 3,000 orders a month. The Premium plan, billed at $129/month/organization with annual billing, includes two users, three warehouses, and 7,500 orders per month

Zoho Inventory Pros
  • Affordable and offers value for the money, making it a good choice for micro, small, and medium enterprises
  • Real-time inventory tracking with multi-warehouse management is included, providing a centralized multi-channel
  • Free plan allows up to 50 online and offline orders, includes shipment tracking, and other key components
  • Powerful reporting capabilities
  • Tightly integrated with the rest of Zoho’s software portfolio
Zoho Inventory Cons
  • Templates are weak, which can limit customization options
  • When an order has multiple packages, it becomes difficult to find the item you’re looking for.
  • Difficult to integrate with non-Zoho systems
  • Heavily limited free plan


Odoo Inventory

Odoo is a an open source inventory system that works well with other apps from the same company. Everything in the double-entry inventory system is about moving stock between places (like warehouse management bins). You can use order points and automatic requests to make your supply chain work better.

Track every stock move from purchase order to warehouse bin to sales orders. Trace lots or serial numbers upstream or downstream from anywhere within your supply chain. Make better data-driven decisions with real-time data. You can save and easily share with anyone. Customize reports, so they’re easy to read and understand.

Odoo features include:

  • Real-time tracking
  • Restock thresholds
  • Customizable reports
  • Internal integrations
  • Drop-shipping support

Odoo accounting is free if you do not upgrade to a second app. The One App Free plan allows unlimited users to access one free app in a cloud. Most modules in the community version are free, and some paid modules are available in the marketplace. Cost information isn’t available for paid versions.

Odoo Pros
  • The free plan allows multiple companies, giving users the flexibility to manage more than one business.
  • The community version is available at no cost forever, with about 85% of the features of the paid commercial version.
  • It’s packed with features like Accounting, Project Management, and Customer Relationship Management (CRM).
Odoo Cons
  • The free plan might not include all functionalities needed for complex business operations.
  • Since it’s an open-source platform, the free option may require technical knowledge for customization and setup.
  • Support might be limited in the free community version compared to the paid enterprise version.


Square Inventory Management

Square is best known as a point-of-sale (POS) system for small businesses, but it offers much more than that. Besides selling goods in stores, Square allows merchants to accept credit cards online, track inventory levels, and send invoices through email. Its lack of limitations in the free inventory management software is impressive.

Square offers many apps for mobile devices, including one made just for retail. With Square’s inventory management lots of things become easier:

  • Setting up your store
  • Adding products
  • Accepting payments
  • Tracking things like stock levels and sales reports

You can even connect with services like Facebook and Twitter to advertise your online store.

Features include:

  • Unlimited users, products, and locations
  • Lack of integrations and custom reporting
  • Online, mobile, and in-store synchronization
  • User-friendly POS system
  • No transaction limits

Square Pros
  • Easy to use
  • Real-time updates
  • Integrations with other Square solutions
  • Reports and alerts
Square Cons
  • Limited advanced features
  • Lack of purchase order management
  • Limited customization
  • Cost- while it is a free inventory management app, more advanced features require a paid subscription


Sortly Inventory Management Software

Sortly is an inventory management system that helps you keep track of your stock in different places. It has special features like working without the internet, making your own barcodes, and scanning QR codes.

This system lets you handle your inventory even when you’re not online. You can quickly find items using its barcode scanner. Plus, its QR code scanner app works on both Android and iOS devices.

Key features include:

  • Unlimited locations and transactions
  • Limit of one user and 100 products
  • Barcode and QR support

The paid version starts at $29/month with annual billing, or $49/month with monthly billing. The Advanced plan offers 2,000 items, two user licenses, 10 custom fields, and unlimited QR code label generation. The Ultra plan, billed at $59/month with annual billing or $149/month with monthly billing, offers 10,000 items, five user licenses, and 25 custom fields.

If you need more than this, you can request a quote for the Enterprise plan, which offers unlimited items and custom fields, along with 10+ user licenses and a dedicated customer success manager.

Sortly Pros
  • Mobile app
  • User-friendly interface
  • Customization
  • Visual inventory
Sortly Cons
  • No integrations
  • No accounting features
  • Limited users


Boxstorm Inventory Management

Created by Fishbowl Inventories, Boxstorm delivers a feature-rich inventory management system that lets you track items based on custom characteristics. For example, the expiration date, lot, and serial number allow you to create helpful inventory reports easily.

Boxstorm includes features such as barcoding, cycle counting, and automatic reordering but limits the number of free transactions and users. It doesn’t have as in-depth of a CRM manager as Zoho Inventory, although it has better vendor management features than Square’s free solution.

Boxstorm features include:

  • Limit of one user and one location
  • Limit of 25 items and 100 transactions per month
  • Vendor management tools

The Premium plan costs $79/month, with one user. Additional users cost $9/month. You’ll get unlimited locations, unlimited items, and unlimited transactions.

Boxstorm Pros
  • Mobile app
  • Barcode scanning
  • No software installation required
Boxstorm Cons
  • Limited integrations
  • Highly limited free plan
  • Limited customization


SalesBinder inventory management

SalesBinder has an intuitive interface that allows lots of customization, so you can make the program work exactly how you want. The free version doesn’t include ecommerce integrations, but the premium version has several options.

The free version has robust features for recording inventory and tracking sales, however. Aside from monthly limits, you can get a lot of use totally free. And paid plans start at only $10 per month (making it the cheapest aside from RightControl). SalesBinder is a great pick for smaller businesses with limited inventory or those who are just starting out.

SalesBinder includes the following features:

  • Unlimited locations and transactions
  • Limit of 100 products and one user
  • CRM included
  • Barcode support

Paid plans start at $9/month for 2,500 records. Unlimited plans start at $99/month.

SalesBinder Pros
  • Intuitive interface
  • Real-time financial data
  • Customizable
  • Generous free version
SalesBinder Cons
  • No mobile app
  • Lack of forecasting features


Stockpile Inventory Management

Stockpile’s inventory app by Canvus is a great pick for small businesses that need simple ways to manage their items. You don’t need to be tech-savvy or download anything because it uses a system that works on the cloud, which is like an online storage space.

Stockpile’s app is easy to use, which is great for people who are new to managing inventory. But, if you need more complex tools, it might not be enough. If you want an app that lets you do more custom things, Zoho Inventory could absolutely be a better choice.

Stockpile features include:

  • Unlimited locations, users, and transactions
  • Easy-to-use interface
  • User access control
  • Custom fields

Stockpile Pros
  • Item history tracking
  • Highly customizable to meet your business needs
  • Search functionality makes it easy to find what you need
Stockpile Cons
  • No integrations
  • Limited features
  • Poor customization options


RightControl by Losoftware Inventory Management Tools

RightControl (by Losoftware) offers easy-to-use inventory management apps that can help small businesses keep tabs on their products and customer service. Although it lacks standout features, such as barcode scanning and integration with other systems, it offers a decent set of tools for tracking inventory and generating custom reports.

RightControl also includes a built-in CRM module that lets you send emails to customers and manage contacts, including notes, phone numbers, email addresses, and so forth. You can create tasks, follow up with customers via email, and view past correspondence through a history feature. You can also export contact details into Microsoft Outlook.

Features include:

  • Barcode features
  • Full CRM
  • Shipping management
  • Warehouse strategy features

RightControl Pros
  • Scalable
  • Multi-channel sales integration
  • Customer and supplier management
RightControl Cons
  • Low user, item, and transaction limits
  • Phone support is only available during UK business hours
  • Limited reporting features

Stock Control

Stock Control iOS app

Stock Control is an iOS app that allows you to manage inventory across multiple locations and groups.

Having a mobile app comes in handy when managing inventory at various locations or separating stock quantities for tax or ownership purposes.

The base plan limits you to only 15 products, though, so you won’t get much more than a demonstration before having to upgrade to an advanced plan for additional products. Costs aren’t available.

Stock Control Pros
  • Easily track inventory quantities
  • Easy to use
  • Valuable insights
Stock Control Cons
  • No Android app available
  • Data accuracy depends on input

If you are looking to optimize your warehouse workforce, you should consider a full-fledged warehouse management system. This will get your employees, inventory, and partners on the same page and can reduce payroll costs by optimizing your processes and workforce.


Spreadsheets like Excel can help a bit with keeping track of inventory, but they’re not the best tool for the job. They can be hard to use and don’t work well with other systems. Though it’s better than nothing, using real software made for tracking inventory can save you lots of time and is worth the money. Relying solely on Excel is a blown opportunity.

With free software made for tracking inventory, you can keep an eye on where your products are and predict how much you’ll need in the future. When you get new items or ship orders out, the software automatically updates how many items you have left. This makes managing inventory easier because you don’t have to change the numbers yourself.

Inventory management software is supposed to keep an eye on your stock. But sometimes, things go wrong. Items might break, packages could get lost, or the wrong products might arrive. To make sure your system and warehouse have the right amount of stock, it’s a good idea to count everything by hand once a month.

This really depends on what kind of business you’re starting and how many customers you think you’ll have. First, ask your suppliers how long it would take for them to send more stock. Then, try to figure out how fast you’ll sell what you already have. From there, you can plan when to order more (you can even use the software mentioned earlier to help). It’s always a good idea to have extra stock just in case there’s a delay, so you don’t run out and miss out on sales.

Which Free Inventory Management System Is Right for You?

Having a reliable inventory tracker doesn’t have to be expensive. Poorly managed inventory can negatively affect your bottom line. If you’re ready to gain traction, this is the sure-fire way to do it. Our top three recommendations are:

Additional options include:

Ultimately, the specific needs of your company will determine which of these free options is best for you. There is no best choice for every company, since all inventory management tools are different. You can also use a tool like Monday.com, which has a free inventory management template you can use with the project management software.

Luckily, many of these software programs let you try out their features for free or give you a trial period. This means you can check them out before you spend any money. While the free versions might be enough for some small businesses to dominate as they sell more items, they may need to pay for a better plan.

Make sure you have found the right software before that point! Money aside, it can be a huge undertaking to migrate your inventory and sales history to a new system. You can use the free inventory management software to see if the program is a good fit for your online store before investing too much into it.

About the author

Photo of author
Darren DeMatas
Darren has an MBA in Internet Marketing and 10+ years of experience marketing retail, manufacturing and Internet marketing corporations, 7-figure brands and startups online. Follow him on TwitterLinkedIn

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